Sanctioning is the process where Rugby Canada’s accident and general liability insurance coverage is extended to Rugby events outside of league play. The practices and league matches of registered Clubs are the only competitions considered sanctioned and insured by default when all athletes, team management and staff and all participants (volunteers, organising committee/board of directors) are registered within the current membership year.
Any other event may seek sanctioning by an authorised representative of a member organisation and thus Rugby Canada Insurance can be extended by following the relevant application instructions.
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The following events require a sanctioning application to access Rugby Canada’s accident and general liability insurance coverage:
- Exhibition games: any game organised between two Clubs that is not part of the official league schedule.
- Try Rugby: a come and try event hosted by a Club or organisation. Learn about Come & Try Rugby Events here
- Rugby camp: a camp or program organised by a Club or organisation.
- Tournament: any tournament organised by a Club or organisation that is not part of the official league schedule.
All organizations (clubs, schools, academies, provincial and national teams) and individuals (athletes, referees, coaches, managers, medical staff and volunteers) leaving or entering Canada must complete a Tour Sanctioning Application in order to be eligible to play within Canada or in a foreign union. This is in compliance with World Rugby Regulation 16.
Refer to the resource section below for more information.
For clubs and schools wishing to tour in another Union, in accordance with WR Regulation 16, all tours travelling outside of Canada must be sanctioned by Rugby Alberta and Rugby Canada. International Unions and World Rugby require that all teams must have National Union Sanctioning prior to the departure date.
All high schools, colleges, universities or any other third-party organisation travelling outside of Canada to play Rugby must provide adequate insurance coverage. Emergency Travel Medical and Sports General Liability Insurance Coverage (which covers contact sports) from the school/school board or third party must be presented prior to departure.
All tours travelling to Canada must be sanctioned by Rugby Canada and the destination Province and subsequent Provincial Union(s). Furthermore, World Rugby requires that all teams must have Home National Union Sanctioning Approval prior to touring.
Accidental Death and Dismemberment (AD&D), Travel Medical and General Liability Insurance Coverage from the inbound tour must be presented prior to departure.
NOTE: Either the Club, the school, a liaison officer, or the touring team can initiate the process to secure tour approval for an incoming tour.
All tours wishing to travel to another Province within Canada need to be sanctioned by the home Provincial Union and the destination Provincial Union.
All registered players travelling within Canada are covered under their Provincial Health Care’s Insurance Policy. However, Rugby Canada’s accident and general liability insurance coverage is only extended to a Rugby event which is sanctioned.
The practices and league matches of registered Clubs are the only competitions considered sanctioned by default when all athletes, team management and staff and all participants (volunteers, organising committee) are registered within the current Membership year.
INTERNATIONAL PLAYER CLEARANCE
If you are a player looking to play rugby in another Union, in accordance with World Rugby Regulation 4, when moving to another country all players (both youth & adults) are required to obtain international clearance from their current Union in order to play rugby for a club in another Union.
Each Union has its own international clearance application form, which is tailored to their specific processing requirements. Rugby Canada will request its own International Clearance Form to be completed. The incorrect form being submitted will cause a delay in your processing times.
It is recommended that players moving to Canada to play Rugby obtain a copy of their Unions international clearance from via their club or Union. Players’ will need to complete and submit this form prior to their departure to Canada.
Rugby Canada can only accept approved clearances directly from the Union of the country you are leaving. Once we receive an approved clearance from another Union, you will be notified by Rugby Canada.